Which tasks appear in relevant job advertisements and how often? What is required in the HR assistant (formerly personnel assistant) job?

Advertisements for HR assistant (formerly personnel assistant) jobs contain all the requirements that a company has for a new employee for the vacancy. People looking for a job will find all the important information about the vacancy in job advertisements, such as

  • the activities
  • the employer's requirements (previous education, professional experience, personal skills and characteristics)
  • most important information about the company

This information on the HR assistant job varies depending on the employer. We have collected the information from relevant job advertisements from various job exchanges, looked at it and summarized it for you*:

 

Different job titles:

  • Personnel assistant
  • Personnel Administrator
  • Personnel Administration Clerk
  • HR Assistant
  • HR Assistant
  • HR clerk
  • HR Coordinator
  • HR Administrator
  • HR support
  • Talent Acquisition Assistant
  • HR Operations Assistant

 

Distribution of the individual tasks in the personnel assistant job:

 

Personnel administration:

  • Creation and management of employee files
  • Preparation of employment contracts and other personnel-related documents
  • Support with payroll accounting
 approx. 30% of the time

Recruitment:

  • Publication of job advertisements
  • Screening of applications and pre-filtering of candidates
  • Organization and coordination of job interviews
 approx. 25% of the time

 

Communication:

  • Contact for employees with administrative questions
  • Communication with external service providers such as insurance companies, authorities, etc.
 approx. 15% of the time

Training and development:

  • Organization of training and further education
  • Management of employee development plans
 approx. 10% of the time

Reporting and documentation:

  • Preparation of personnel reports and statistics
  • Maintenance of databases and HR systems
 approx. 10% of the time

Event management and team building:

  • Planning and organization of team events, workshops or company events
 approx. 5% of the time

Other HR-related projects:

  • Support with the introduction of new HR tools or processes
  • Collaboration in project-specific HR initiatives
 approx. 5% of the time

Requirements mentioned in job advertisements for HR assistant jobs

Professional requirements
  • Basic vocational training
  • Further training as a personnel assistant with certificate
  • Professional experience in administration
Specialist knowledge for HR assistant job / HR assistant job
  • Experience in administrative tasks, ideally in HR or office management
  • Understanding of HR processes
  • Knowledge of document management
  • Ability to efficiently collect, manage and report on data
  • Confident handling of HR management systems and MS Office (especially Excel, Word and PowerPoint)
Personal characteristics
  • Organizational skills and personal integrity
  • Communication skills and high social competence
  • Confidentiality, reliability and conscientiousness
  • Detail orientation
  • Ability to work in a team, good manners and impeccable appearance
Other Personnel Assistant Job / Personal Assistant Job

Discretion, problem-solving and adaptability - i.e. protecting the confidentiality of employee information and other sensitive data. Recognizing problems and finding solutions, especially in unexpected situations. Being flexible and adaptable in the fast-paced HR world.

In addition:Here you will find interesting links on the subject of job advertisements and job search:

*The information listed here comes from an ad hoc study to provide a unique insight into the labor market, what is required in the HR Assistant job.

Schools with training certificate HRSE for HR assistant job (formerly HR assistant job)